Careers

About the Opportunity:

As People & Office Operations Manager, you’ll be at the heart of our team, ensuring seamless daily operations while fostering a positive and high-performing workplace culture. The People & Office Operations Manager plays a vital role in supporting Tanbark’s executive leadership team and fostering a dynamic, efficient, and people-centered workplace. This position is responsible for overseeing human resources functions, office administration, and operational support to ensure the smooth daily operation of the business. We don’t just create sustainable products—we create a culture of innovation and responsibility. Our A.C.T.S. Values guide us in everything we do:

• Adaptable & Accountable – We anticipate challenges, embrace new ideas, and take ownership of our work.

• Curious & Collaborative – We thrive on learning, problem-solving, and working together to achieve shared success.

• Trust & Transparency – We communicate openly, assume good intentions, and build strong relationships.

• Safe & Sustainable – We prioritize well-being, ethical conduct, and environmental responsibility.

If you’re seeking a collaborative and supportive environment and are excited to join a dynamic startup poised for growth, this opportunity is perfect for you.

Duties and Responsibilities:

• Manage all HR administrative functions, including onboarding, employee records maintenance, and benefits coordination.

• Support recruitment efforts by posting job descriptions, coordinating interviews, and facilitating new hire orientation.

• Assist in developing and implementing HR policies and programs that align with Tanbark’s mission and values.

• Serve as a point of contact for employees regarding HR-related inquiries, fostering a culture of trust and transparency.

• Maintain compliance with labor laws and company policies.

• Support the development of a scalable hiring strategy and process.

• Ensure smooth day-to-day office operations, managing supplies, equipment, and vendor relationships.

• Organize and maintain key company documents, ensuring accessibility and structure in the shared drive.

• Coordinate and schedule meetings for the executive team, tracking action items and follow-ups.

• Assist in preparing materials for board meetings and executive presentations.

• Support executive team travel arrangements and expense tracking.

• Handle miscellaneous office-related tasks, including mail, deliveries, and insurance management

• Build and maintain strong relationships with internal and external stakeholders.

• Support Tanbark’s sustainability initiatives, tracking and implementing environmentally responsible practices.

• Assist with grant proposals and submissions, collaborating with the executive team.

• Provide HR and administrative support for ongoing company projects.

• Ensure employee engagement through company events, team-building initiatives, and performance recognition.

• Other Relevant duties as assigned

Qualifications

• 3-4 years of relevant experience in HR, Office Management, or Related administrative role.

• Strong understanding of HR principles, employment law compliance, and office operations.

• Excellent organizational skills with a proactive, problem-solving mindset.

• Excellent computer skills with proficiency in Microsoft suite of products and Google suite of products

• Excellent verbal, non-verbal, and written communication skills

• Ability to work strategically, efficiently, and collaboratively across departments such as manufacturing, human resources, design, and sales.

• Positive attitude and ability to uphold and promote Tanbark's Mission and Values

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The employee frequently is required to use hands or fingers and handle or feel objects, tools, or controls. The employee is required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Benefits:

• Health Insurance- Anthem PPO 3000, PPO HSA 4000

• Dental Insurance

• 401(K) w/ Safe Harbor Match

• Paid Time Off

• FSA: Dependent Care and Medical

• Life insurance

• STD/LTD

• Employee Assistance Program

• Workforce Compact Member

Job Type: Full-time

Schedule: Monday to Friday

Ability to Commute: Saco, ME 04072 (Preferred)

Ability to Relocate: Saco, ME 04072 - Relocate before starting work (Required)

Work Location: In person

People with a criminal record are encouraged to apply